Mary Rees: Good morning we'll wait just a minute. Looks like there's people still coming into the meeting.
Just going to give a minute or two. Looks like we still got quite a few people coming into the the meeting. So we'll just go another minute or two, and then we'll get started. Thank you.
Well, good morning, or I guess I should say good afternoon. Thank you for attending the Moorpark college campus update for April 6 2020.
Be sure and set your computer for gallery view, so you can see our interpreter for today's meeting. The campus web update webinar will be recorded.
This will allow others to view the information at a later date. A transcript will be available following this meeting. We will post the transcript on the Moorpark College website.
An email will be sent out when this archived webinar is available.
All audio and videos will be disabled. Questions can be asked you the Q&A feature, hopefully you all can see the Q&A feature down at the bottom of your screen.
Please ask your questions in this area, our session length will be an hour. We will attempt to address as many questions in the session as we can.
Questions that we do not get to will be answered and available via the Moorpark College website. To begin our Moorpark college campus update Dr. Julius Sokenu, Interim College President. Julius?
Julius Sokenu: Hi everyone. Good afternoon. I hope you are staying warm on this rainy day here in our service area.
Thank you for joining. I am so glad to see we have 150 folks online on the first day of spring break. Thank you for your continued work in support of our students, in support of our institution and in support of one another.
Today we're as you can see, we're sort of modifying and changing up the presentation somewhat
I will start off by giving you a brief overview from the district as well as The State Chancellor's Office's perspective and then I will pass it on to our Vice President of Business and then she'll pass it on to our Vice President for Academic Affairs and then
the Vice President of Academic Affairs will pass it on to the Vice President of Student Support. All through the panel discussion, feel free to please ask questions through the Q&A
section, and we will then come back all panelists will come back and we can sort of post questions at that point to us.
Again, I want to start off by by thank you for the work that you do at the college and keep us all going and all working
and particularly, the work that you're doing with our students because I know that they are at this point in time really struggling like some of us are too
continue with the work that it's been transitioned into a remote venue. So I wanted to start off by talking to you, and I'm just summarizing for you some of the impact that the
the State Chancellor and the Governor's declarations of emergency, as have had on our administrative procedures.
So what we have on the screen are what policies and the intention is to show you how the various
elements of The State Chancellor's
directives are impacting our board policy and it certainly impacts the work that you do on campus with our students and with one another. So first of all,
AP 4105 which is our Distance Education Board Policy. This board policy has been suspended. This is the board policy they require that
all of our courses go through a rigorous DE certification process, not only for the for the instructor but for the course as well.
but it retains the key parts of this board policy, which is that the most still provide effective instruction and effective student and instructor contact and interaction.
We also must still continue to take all relevant steps to verify student identity to make sure that individuals who are participating in this remote platform in this virtual platform are indeed our students.
In terms of the Pass No Pass AP 4232
The Chancellor's Office Directive suspends the requirement that students must elect a pass or no pass grade at a time of registration
and no later than the end of the first 30% of the term of the length of the course. So that was the standard that we would go ahead and students could only
ask for a pass no pass. And the very first 30% of the semester and after that, they couldn't. Now by virtue of all the, you know, all the challenges and and and the chaos that's been created by the
pandemic we know that it is a best thing to do for our students to provide them that flexibility so that they can request a pass no pass.
As the semester progresses, for many of them as you know, they're still struggling to make this work and for many of us as well. And so giving that grace to students, I think is important.
It also suspends the requirement that a student receiving a no pass grade will not be considered as a
subject for probation or dismissal process. So, that's important to understand as well. It does not adversely impact students in this case.
AP 4230 Grading and Academic Record Symbols we have the excused withdrawal, which we will always use in instances where students have an unforeseen circumstance or an extraordinary circumstance that impacts the ability to continue with this, with their schoolwork, and we're now.
and bring in that academic correct record or symbol to bear on the consequences that are related to the COVID 19 pandemics so students can actually elect to utilize the excused withdrawal instead of the regular withdrawal. Next slide.
In terms of course repetition,
we are suspending the procedures related to the General Ed guidelines for repetition of courses for credit
so that students can repeat further the down the line. And so course repetition is an opportunity for students,
if they receive a substandard grade or no grade symbol during this semester. The lab students who are who may have thought the with trying to do their very best and and struggled through this and if they discovered that they did have
poor performance that it allows us to allow them to repeat the course beyond the
standard number of repetitions.
In terms of Grading and Academic Records Symbols, as I said earlier,
we're expanding the definition of an extenuating circumstance to include the COVID 19 crisis and this allows students withdrawing for COVID
related extenuating circumstances to receive an excused withdrawal. So if someone is withdrawing because you know they were sick and couldn't complete the work
in the chunk of time and it impacted the ability to do their very best, if they were taking care of a loved one
as a result of the COVID 19 pandemic, you know, they were not able to get to the instruction in a timely manner. This allows us to use the excused withdrawal grade symbol to capture that that withdrawal from the course.
In terms of AP 4250 probation and EW withdrawal will not be counted in determining students progress probation,
an EW withdrawal will not be counted in determining students dismissal calculation and an EW withdrawal will not be counted in determining a student's number of
permitted number of withdrawals. Again, this is all an attempt to be responsive to the needs of our students. This is an attempt for us to be as flexible as possible and as empathetic as possible so that students' best efforts can be calculated when they are records
being constituted.
So I know that for again AP 5030 fees, the Districts may grant refunds of enrollment fees to students enrolled in spring 2020 semester and they request an excused withdrawal due to circumstances related to the COVID 19 pandemic.
Students requesting an excused withdrawal will not be required to provide additional documentation.
demonstrating that their request is due to circumstances related to the COVID 19 crisis. And a lot of this, as you can see, we're trying our very best to make sure that we do not put an undue burden on our students so that they can be successful.
and so instead of asking that they provide all this documentation, which we tend to do when we when students withdraw,
we are asking that they do not need to do that and that they should just click and go ahead and provide
when they request an excused withdrawal. We're also going to be waving the $10 fee that's associated with withdrawals. That was just discussed a cabinet this morning. So another
remedy that we're providing students in this time of great
concern a midst the health crisis.
Additionally, an excused withdrawal may not be counted as an enrollment attempt for apportionment without financial impact and District funding. So this doesn't
this doesn't adversely impact us in terms of what we received from the state. So even though the students will withdraw, we will still receive the apportionment for their participation prior to up
as long as they were enrolled by March 17 which is when the Governor's Emergency Medical Declaration Order went into effect. Okay, so
the other piece that I know that a lot of people are concerned about and this came up last week during our update is
when do we return to campus and what do we tell people about the date that students can report return to campus as you saw may have seen from an email from Dr. Gillespie last Friday,
the college district is aligning it's return to campus date with when the
state and the county lifts the emergency order the Safer to Stay at Home Order. Once that is lifted, then we will also lift the
the order to work remotely and to close campuses to the public and the students.
We will then at that time begin to work towards relocating our instruction and our other services back to campus.
As you probably can tell that will take some time, but we will not have folks back on campus until we hear from the Governor that declaration to stay at home has been lifted and seen from our county. So those two things together.
What that means is that, for example, that our child development center, folks, the kids are not coming back to campus on Monday, the 13th.
What that means is that we, those of us that are working remotely will continue working remotely until we get that go ahead or that feedback from the Governor of California, as well as from our county that it is okay for folks to return to work.
In terms of
essential workers, you've received emails from both the Vice President, all three vice presidents acknowledging that
unless one is scheduled to work on a regular basis on campus that they are not essential workers.
And so please read through that email to get a good sense of who is an essential worker, we will release the list of essential workers later on this week so that everybody knows that for this point in time these are the individuals on their essential workers list.
I will let the vice presidents talk particularly the Vice President for Academic Affairs. Talk about the heart to convert disciplines, but
We have received approval to convert some classes to bring back those courses that could not be delivered through online media back to campus and or to the remote site for at which the students are working
Mary will talk more about that. In terms of student workers and provisionals and their compensation if a provisional is continuing to work,
they will be continued to be paid if their work load or their work assignment ceases, then they will not continue to be paid,
as of the coming week so it just it folks, be aware of that. And that information is already gone out from the district.
Then I'm assuming it's also going out from the vice presidents of businesses.
I'm in terms of student workers, it is our commitment to make sure that our student workers remain employed and that they are compensated for that employment, we also have to bear in mind that
what that means is that student workers need to have work and continue to do work that is within, of course their
Their job description and that work they can be reassigned to another area, if the area to which they are, were originally
employed and located does no longer have the capacity to keep them employed. What is important is that we need to make sure that our student workers are employed and and they are working at capacity.
If they are not working at capacity, then it is incumbent upon the supervisor to identify that their workload is reduced and that compensation then follows
or if they are not working at all that then you know we inform them that there is no work for them and thus they are no longer employed. I think it's incredibly important for us to keep our student workers and
employed and busy and then we can document the work that they're doing. I know that we've talked about moving student workers work where we are move student workers
activities remotely and for those who work with individuals who are essential they're doing that on campus. But for the most part it's remote.
Please make sure that we can justify employment of every single student worker, and if they are working full time or whatever their full time commitment is that we're able to
validate that. But we will continue to support our student workers, they will continue to get paid as long as they continue to do the work for which they have been employed or another work on campus or area to which they're reassigned
and see temporary distance education.
I think it's important for us to also realize that our students have
say have financial needs, there is that we have not been able to address and in those instances, I would say, please direct students attention to the California College Student Emergency Support funds.
We'll go ahead and send you that information. After this webinar so that you can direct students to that particular resource. It offers them a scholarship of about $500 they need to be an enrolled students and you'll see the the eligibility criteria listed there.
Let's see what else I'm in terms of summer and fall schedules as you know, we talked last week about the summer being predominantly online.
And if there are circumstances, in a permit, we might offer some on ground as well. But as of now, they're very exclusive almost exclusively online. We're in the process of putting together a request for additional
we've got additional time on our temporary Distance Education Blanket Addendum that will then cover the summer and the fall semesters.
This work is being done by Vice President of Academic Affairs and in conjunction with working with our
faculty and Curriculum Committee as well as our
service support faculty and staff.
Mary can provide you some more details about that when she comes on.
I will go ahead now and transition to our Vice President of Business Services, Dr. Jennifer Clark.
Jennifer Clark: Hi, everybody. Thanks. Julius, I hope you're all doing well, staying safe and healthy at home.
And if you're on spring break, enjoy your spring break, just wanted to touch on a few items, real quick, hopefully you all received a letter from
myself and Amanuel and Mary about campus procedures or being on campus. If you find yourself having to swing by, there are a list of essential employees.
It's quite short now. Outside of FM&O and IT there really are very, very few people, I can probably count them on one hand, as far as employees who are on campus on a regular basis. These are folks that are on, you know, two, three or more days a week in order to complete their work.
For the rest of us, we need to let our supervisors and either Cynthia or Lynda Dobson know
if we need to come on campus and also request that if you are going to request to go to your office, your work area, that you in your email, remember, we don't all know where you work.
So please include you know, your building, your office number, something that helps us identify where exactly on campus you will be going.
And this is really so that we can keep tabs on our campus in terms of its monitoring it. Making sure doors are locked, windows are locked. And also cleaning, to make sure that if we know people have been in public areas we know where FM&O needs to kind of
concentrate their efforts to make sure those areas have been properly cleaned.
So that's really the reason for that. In terms of
technology, so you've all heard Dan give his updates. Those guys have been working are amazing. They've been working feverishly they've
reformatted and and you know set up more than 100 laptops for staff and faculty, administrators, all of us so that we can keep working remotely from home.
The surge has kind of passed subsided, they're still giving out laptops, they're still making appointments are taking appointments. They've transitioned mostly to students. I know they're
can work through Financial Aid and through other channels. We've received a number of requests from students to have laptops lended to them. So we're in the process of doing that.
And that will continue, you know, as long as it needs to. We want to try to help every single student we possibly can.
A lot of the IT guys will also be transitioning from, you know, setting up hardware transitioning more to virtual type work where they're going to start working from home more and more
like doing remote help desk kinds of calls you know they're looking at software where they can actually
get on a call with you. They can be looking at your computer at your desktop from wherever they are, and helping you with with whatever issue, you might have. So,
I don't think they've ruled that out yet, but I know that there are a number of things that they can do right now, even to help you, they can they can jump on look at your desktop and help you through issues if you if you have
you're having problems. As far as internet access, I know that we've been talking a couple of times through our COVID 19 work group, about student not only laptop needs but needs for internet access. Not all of our students were able to take advantage of the free
services that a lot of the cable providers are offering or maybe they're in the midst of doing that, but that
hasn't been set up yet. So we're looking at ways. How can we provide that access on our campus in a controlled safe environment.
So we're, we're looking at ways we might be able to do that. We have some ideas and we hope to be able to roll something out after spring break. So,
stay tuned on that. I did want to shout out, have another shout out to the Financial Aid staff, they have been
working feverishly to sorting through all sorts of student needs, student requests for all sorts of financial aid, you've probably all heard about The Federal Cares Act that was recently
that was recently passed. Moorpark and as all of the campuses in the district and throughout the country will be getting additional assistance for actually several million dollars for Moorpark alone.
For Pell and non-Pell students. So you can imagine that's a lot of money to distribute to a lot of students.
So again, Kim and her staff will be working feverishly to try to get as much of that money much of those funds distributed to our students as quickly as possible and I know they're doing a superb job.
As far as Fiscal is concerned, we're trying to, you know, business as usual. We're reviewing budgets, the budget model is open for Fiscal 21 we'll be contacting department heads, deans, supervisors, coordinators about your budgets.
Don't forget, because that is continuing and I did want to plug one more time, the purchasing deadline. So we do have a purchasing deadline of April 15 so if there's something that you need to purchase
that isn't a number obviously emergencies are
emergencies are kind of in a different category. But if you know that you need to buy something now, something that you're going to need through June 30
please, please, please get that in by April 15 so that we have time to process
everything that's that comes with your end, there's an awful lot to do. And it's going to take all of us a little bit longer than it would normally because of the circumstances. So we ask, please, that you do your best to comply with that April 15 deadline.
And that concludes my update. So I'm going to pass it over to Mary Rees our vice president, Interim Vice President of Academic Affairs. Thanks, Mary.
Mary: Thank you Jennifer and as Julius was saying at the beginning and Jennifer, as well as we were going along
just an absolutely amazing job by everyone. The flexibility and ingenuity of all of the staff, faculty and management to help our students move along towards their goals is absolutely amazing. So,
you all know the amazing work that you're doing. So it just blows me away.
We wanted to comment on the training. Many of you have been very active in training to help prepare for this very fast movement to the remote world.
Thank you for your willingness, thank you for the trainers. Some of you are busy taking classes and others were busy helping provide more training. So I think
been hearing really positive things about both sides of that. There'll be additional training coming on.
More specific, the state's going to be providing some additional software, including something called Labster, which should help us. We're hoping to transition some of our lab activities on to digital or on to remote
So they'll have we'll have some trainings on that, some trainings on Proctorio and other tools that will help with testing as we move towards the final time of the year and that
So we'll have training specific. We have a whole list of faculty and staff who are willing to help other faculty and staff on a one on one basis, so please look on the online websites for that as well.
Also, as far as certification, I know you've been thrown really fast into an online world. The are regular training for certification for a
Distance Ed courses will be offered, particularly for those going to be offering summer classes will be offered right after spring break.
For those of you that have gotten DE certified in the past and it's been a while. Don't worry, we're going to have a re-certification class that will help you
get up to speed on the new bells and whistles, as well as the new regulations at the state. So there will be certification to help both with the technology and the pedagogy piece. So,
that certification for summer and for the future will be available for you right after spring break, we'll have a couple of different sections and have that available for you.
Julius talked about the EW, the Excused Withdrawal.
We're going to work on what do we do about the students that have already dropped. And that's still being talked about, figured out the Pass No Pass and EW.
Julius mentioned it in an email to students. I'm sure he'll send one out again to students as they come back next Monday.
But I would suggest that you all faculty, staff and management probably have the better way of helping get that information out to students sometimes they don't open their emails.
We just were talking with the transfer department and CSUN is being very flexible as far as transfer for fall. So if you're looking to transfer for fall and having some issues, reach out to our transfer
departments here our group here on campus. Giselle and Brandi are there to help you on that. They send out 1800 emails or notices and only a handful
got opened up and responded, a lot of them went to junk mail and all that. So, we all need to work to try to get the information out to the students. So,
do help share the information about EW's and about Pass No Pass and about the fact at CSUN. If you think you
if your students didn't get in didn't get approved, rejected, or haven't filled out the paperwork. Tell them to come back and retry, let's see if we can help them because CSUN is being very flexible on that as well.
I know there's some concern about the
summer DE Blanket. Some of you have read the email that came out from the State Chancellor's office. We did fill out the paperwork trying
to get a blanket approval for DE for the summer, the state has now asked us to do some additional work and look at our DE policy they want us to be in a more flexible place for the future
and have a process set up on how do we look at our courses and decide if they're DE approved or not DE approved. We're working. I'm working with our two curriculum co-chairs and we're going to meet right after spring break, and go through the
memo that came from the State Chancellor's Office what they're asking from the State Chancellor's Office is to look at our process define our process for DE approval
and send them to our process on that. I think it calls on us to look at all the courses we offered this
spring and see are they seriously courses that we want to offer DE in the future, and if so, should we go ahead with the curricular approach?
Are they not courses that do well in DE and don't belong in that group? So,
these are all really good questions that are going to need some serious looking at to determine how best to meet our students need and how to be as flexible as possible in a very uncertain time.
We know that the summer is going to be online or remote. Julius mentioned, we have a few exceptions, that's the good thing about all of us. We have flexible thinking right, all online except
what's except
a lot of our Allied Health courses. We have submitted to the Ventura County Public Health and requested that our Nursing students that need to just finish up their preceptor-ships should be allowed to do that so that they can graduate and go out into the community and get jobs as nurses.
The
Nursing B.S. Nursing programs they have allowed us to go with more simulation and less in hospital clinical time. So we're going to be working to try to provide that simulation using this
these virtual
patients to provide to simulate the clinical experience. So we're going to be providing those experiences on-ground to the students because those kind of
equipment doesn't exist in their home environments. So some of those Rad Tech, EMT, perhaps, there might be a couple of other situations where we just can't provide the same kind of outcomes
even with this creative and as flexible as you have been in trying to meet all of your outcomes.
So on a case by case basis we'll submit to the Ventura County Public Health and request that they approve us moving some of those situations or courses to on-ground for the summer. The fall
we don't know where we're going to be we're hoping to start off with maybe kind of a hybrid mentality. Some things
on-ground, but as you know, we have no idea what's going to happen, come flu season. So we're still waiting for additional guidelines as to what we're going to do for fall so please stay with us and open on to what happens for the fall.
Let's see.
Oh, one of the other hard to
to convert to online clearly is our EATM. And for those of you that are concerned
our animals are being well taken care of. Our EATM students are doing an incredible job of meeting the
social distancing and caring for the animals we are very concerned about the safety of our students and the safety of our animals here. So they're doing an incredible job of maintaining a reasonable balance on all of that.
On your particular needs and all that, please reach out to your department chairs, your deans, myself, and we're more than glad to do whatever we can to try to help you, all of you help our students moving forward.
So, I'm going to transfer this off to Amanuel.
Amanuel Gebru: Thank you Mary I also want to echo the same sentiments, just want to say thank you to all our faculty, staff, managers, all those that continue to support our students and do an amazing job.
And I also want to thank our classified staff on campus this week, continuing to support our day to day needs with our students.
Just a few updates in terms of hiring,
on the Behavioral and Social Sciences division, Business is still in the hiring process.
English is also still continuing to finalize their hiring for their English faculty. We hopefully should find out if the person accepts this week. Counseling and EOPS are still in process in terms of hiring a full time counselor as well.
For today, terms of ACCESS, I want to thank Shyan Diaz-Brown, who was your interpreter today. She's a certified nationwide with the highest level of interpreting
she has set up all classrooms to have interpreters through Zoom, which is a new in higher education. So she'll be providing support for all our faculty in terms of our ACCESS needs.
Also, if you need any support terms of anything that has to do with our access to this, please contact Silva and ACCESS office in terms of any
needs that you have with our students appointments are still being done for ACCESS students via Zoom and Cranium Cafe.
So they're really there to support our students to make sure those students are not dropping. They're also accepting new application for students, they have about two dozen students in terms of intake for all potential ACCESS students.
Let me see.
Our Classified Employee of the Year, Matt Spinneberg can also assist you in questions that you may have about alternative media or assistance with technology.
Also to assist you if have questions in terms of editing or captioning. So the ACCESS office is really here to support any of your day to day needs in terms of our ACCESS students.
Our Child Development Center, our families are currently not paying tuition, because the services have been postponed.
We will provide more information in terms of next steps will happen in terms of when we're going to open. But as we've heard from Julius, we are closed at the moment, but we will be discussing at Executive Council to provide any additional information in terms of our Child Development Center.
Counseling continues to do a phenomenal job they're reaching out our VI populations, they're doing online orientation for high school students
four times a week for this for the month of April. We've had 50 students attend our first orientation.
They continue to see students online, support students with Ed planning, support students who drop classes and are looking to take classes in the summer. So I want to really thank our Counseling staff for the excellent job that they're doing.
Our Veterans Resource Center, we have approximately 85 veterans scheduled to graduate this academic year, which is a 5% increase from last year.
Our veteran staff or student workers continue to support any questions to this may have from our community and addressing any day to day needs for our veterans.
In terms of Outreach, we are still doing outreach via everything on the phone, providing support to high schools via phone, email and enrollment process.
They're doing campaigns to support our potential PACE and Financial Aid students answering questions on Instagram to our community
and really creating how to enroll videos which is available in the Outreach department website in terms of any outreach needs of students that are calling
we have our student ambassadors that are doing a phenomenal job of taking phone calls, answering questions the best of their ability and are working with our Outreach staff with Alejandra and Claudia.
And they're also doing helping Counseling with information sessions as well. Admissions and Records, we sent an email last week, which we've created a form thanks to Dave Anter and his staff.
They created a form that will help you identify inactive students and students that have not logged onto their Canvas or not participating
so we are going to take that information and also use it to provide it to counselors and our matriculation team,
which we'll try to reach out to students and help them enroll in summer and fall. And then also, we're doing surveys to assess what are some of the challenges that our
students are encountering in this new transition of taking online courses. Admissions also continues to process grant applications, continues to take calls from students in regards to dropping classes, adding courses and all those needs.
The food pantry is still open Tuesdays from 1 to 3 and 5 to 7. So you have students that need any food or any support, please refer them to the food pantry in regards to that.
Our Associated Students, Kristen has done an excellent job and working with Patti and also our counterparts at OC and VC to identify alternative ways of doing graduation.
We're looking at May 14 and 15 as potential dates to do an online graduation for our students and hoping that, you know, we find out how many students are interested in doing an online graduation with us.
ASMC Student Government elections are still happening, students having till Monday, April 13 till noon to submit
application and platform statements for 11 positions. Voting for viable candidates will take place via the portal on Tuesday, April 21 and April 22.
So, the Student Activities office is finding ways to still continue to engage our students in terms of student activities.
Our International Student office, we still have potential students who want to come to us. We have 15 applications from
South Korea, Japan, Brazil, India, Vietnam, Peru and other countries, that still have interest in coming to us in the fall.
We're working with our Director of International Students to continue to support our students, work with agents to see what will happen in terms of our international students enrolling with us in the fall semester.
Our First Year Experience Program continues to support our incoming students and current students via phone calls, via activities, working with the coaches to ensure that our current students are consistently being supported.
EOPS is doing the same thing doing a great job of reaching out to students via phone and email. We have about 80 students who will potentially graduate this spring semester.
We have additional students that are, you know, continuing to apply for the program. So please continue to encourage students to be part of our EOPS program.
Our health center, Tuesday, April 14th from 8 to 5, the Student Health Center will be providing lab work and immunization
to the Health Sciences students who need to meet these requirements for their clinical sites so please connect with Sharon Manakas and our Health Center staff for questions that you may have in regards to that.
Dual Enrollment, Khushnur and her team continue to work with our principals, assistant principals, and counselors to ensure that
our students are transitioning to online, making sure that potential classes that we have for summer will also be online.
So our Student Support team continues to do a phenomenal job to support our students one another and staff. So if you have questions, please refer to our website.
Please encourage students to use our services, whether it's tutoring with us counseling or any questions they may have and we will continue to support all of our students even during spring break.
Thank you once again, thank you for those that joined today, and thank you for all those that continue to support our students and our community during these tough times.
Mary do I hand this off to you or Julius?
Julius: So just to respond to one of the questions that was posed, regarding clarifying compensation for student workers. So the initial email from the college and from the College District
identified that student workers will be paid through April 10 which is this Friday.
And so this is an update to that initial email, student workers will be paid through April 10, this Friday and the expectation they will continue to pay some workers who are working.
If they are not working, my hope is that you as their supervisor
will find a way to get them employed to the amount of hours, which they were initially hired. If you can't do any in your service area, we will look for another area that can hire them
we can have student workers, calling on behalf of our of our college to check in on students,
we can have student workers help get train and help do some of the tutoring that we need. This whole range of ways in which we can utilize student workers, it just requires imagination and innovation. But if someone is not working, if you know your student worker does not have sufficient work
we need to help them get that or else provide them notice that they will no longer be employed. We cannot continue to pay folks who are not working. There are other opportunities that are available to them through the Cares Act and through California specific
legislation that can support folks who are out of work, but we have to make sure that we can document that students who are
in our employment are working and that they're working the regular hours that for which they were hired.
Amanuel: I can answer that, respond to that as well. If you have student workers that
need additional work? Our outreach team can train them and work with them in terms of helping them make phone calls and support our outreach needs.
So if you have students that are looking for additional hours or things to do, that are in your office areas, Alejandra and Claudia are happy to train them and have them help us with our outreach efforts.
Mary: Amanuel, we also have gone through and contacted all of the supervisors and I have a list of the ones that all the student workers that the supervisors say they don't have worked for. So we're working with that exect today trying to move students around as far as careers for
work so that they can cover that.
So, we do have the list, if you've already provided that to us, of the students, your student workers who need alternate assignments. If you have provided that to Connie, I have that list, and we'll be working through that. So thank you.
Julius, there's been a lot of questions about EWs and about Pass/No-Pass. Would you mind explaining again or I can, how that the EW does not hurt the student, it doesn't work against them and
how the students will know about an EW, if whether they, if they've already dropped, what they can do?
Julius: Okay, so in terms of how they will know about the EW,
as Mary mentioned earlier, I do a weekly email to students and identify a list of of
areas that are pertinent to them and how we can help support them. So this will go on that list. I already informed them last week that an EW,
was an opportunity, an option, that the state Chancellor's Office is allowing us to apply in this particular context and that it serves to,
first of all, allow them to withdraw without having that punitive impact, which is that it doesn't impact the overall Great point GPA.
As I said earlier, they don't have to pay the $10, and now, for we drawing. And what it allows them to do is then, it will show up on the transcripts as an EW.
But an EW is an excuse withdrawal and we can actually code it to say some EW due to COVID, or the COVID pandemic so that so that that should help students who are concerned about having the ew on that transcript.
In addition, in terms of communicating to students, we will include the EW and I believe is actually already been included on the VCCCD Alerts page, if you go to the Moorpark College alerts link,
The EW, and the impact of the EW should be also included in that and the frequently asked questions on that page so that students can address that.
I do think it's important that faculty address that in the Canvas shell, or however well they are delivering the instruction that students know that they have the option till the end of the semester to request an EW and
actually in some context when we extend the semester, then it may happen beyond the semester.
But it is important for them to know that they do have that EW option and it, it's actually better than withdrawal because what it does is that it does not count toward their financial aid is not count towards their cumulative GPA, does not count towards their repetition of a course and so on.
Mary: Thank you, Julius. There was a note from Sharon, I think we need to make sure that we share, that the Student Health Center is conducting Telehealth Care
for students in need of mental health counseling or medical appointments and they can still call the Student Health Center to get those needs met. I think that's a really important thing, and thank you, Sharon and thank you all working in that area for that information.
Julius, there was a question too about FERPA, I think people are a little nervous about
people working in the same room with the student that you're sharing information with and all of that.
Do you want to give them a little bit of insight on that.
Julius: Yeah, sure. And someone had asked a question, "How do they validate that the student, that is
in their classroom is actually their student," I think it's important for us to note that only individuals who are registered in the classroom are required,
allowed in the Zoom classroom or in the Canvas classroom. So if you're delivering a Zoom lecture and you see that someone else is sitting in that lecture and they're not
a member of the class, I would ask that you request that they leave. I think that's very important because we want to replicate the learning environment that we have on ground as best as possible.
So that's important. Unless someone has a result of their, you know, their 504 or other kinds of accommodations, they have a you know, a study partner, an aid that works with them.
But that I would assume you've already known, prior to this, and that would be communicated to you through ACCESS. So in terms of
All the FERpA rules still apply. So unless the student has signed a waiver through admissions and records, that you can share the information or share the records of another individual and not individually stipulated on that form, that they are not
to be made aware of information regarding that student's performance and definitely not their grade
in the course. And if a parent is requesting that information, refer them to the process so that their student can authorize them to receive information.
If their student has not done that, it is incumbent upon you not to share that information, with a parent or whomever, a spouse or whomever is requesting that
Mary: There was a question about cleaning of the campus.
I think that,
people, you know, maybe just again, a reminder that the campus, people are working on cleaning and also that's an important reason why we're discouraging people from coming on campus.
Julius: Exactly. And Jennifer, maybe you can speak to this more specifically, I do think it's important for us to to be realistic and accurate in our expectations.
You know, folks talk about cleaning the campus, the reality is that no one has been on that campus or most people have not been on that campus now for three weeks.
We are going into the third week. So if there's any concern that the campus is contaminated in some way. The M&O are continues to clean spaces on an ongoing basis and that
so this notion that this week will be used to clean campus and at least help to disinfect the campus, I think,
we need to adjust that. The campuses' frequently troubled areas are being cleaned on a regular basis and I would assume on a daily basis, Jennifer, could you please add more if I'm...
Jennifer: Sure. No you're absolutely right. And that's the biggest reason why we wanted to send out the communication.
You know, a few days ago, to let people know because we do need to know if people are going to be on campus. And there are very, very few.
As you say, Julius, it's been three weeks since our campus has really had lots of folks in in it.
But if we do have folks coming on campus, the few that do come on campus, we want to know where so that we can be sure, double, triple, quadruple check that the areas where people are going,
we're wiping all of those areas down. But certainly public areas frequently travel areas, frequently touch surfaces, we're, you know, we're cleaning those on a regular basis.
Julius: Thank you.
Mary: There was a question about the DE certification.
If you have not been DE certified, gone through the DE certification to look at both technology and pedagogy for teaching online, then we will be offering, it's a four,
I believe it's 20 hours a four week, DE, asynchronous course for those that are teaching summer, it'll start the students were back from spring break. Shortly after there be a second one that will
After that a second one will start if you according to the contract. If you haven't
Taught in I don't know three semesters, or something like that. There's a definition of how long time it's been since your last certification.
There's a note that says you need to be re-certified. The recertification we're working on designing that it'll be a same process for the three campuses, so you know it's fair will try to have it less,
you know, shorter time when it is, is it looks at what's been done changes. And I think what they're asking for the recertification is to
Send an example of some of the things that you've set up and then the instructional technologist designers will be able to look at it and see what areas you can
be brushing up on, what will be helpful to you, to meet the needs of your students and also to meet the needs, defined by the state. If you are already certified for D and you then routinely teaching, good job, you're all set.
But for those of you that have not been teaching in the DE world and need help getting certified or haven't been active for a while and want to be re-certified that's where the trainings will come in.
Julius, I'm also seeing, this looks to be quite a few faculty and staff that have their computers either don't have the computers, their computers need updates.
Need a little extra support.
Jennifer: Yeah, I can comment on that. If you like Julius?
Yeah, and actually Dan has answered, I'm looking at a lot of those questions. Dan is actually typed, That was what I was
alluding to earlier where a lot of the campus tech folks, IT folks, are transitioning more and more of their work online remotely.
If folks are having issues they need to contact technology through the help desk, put in a ticket, let them know that they need assistance. A lot of what that whatever the needs are can be handled remotely. So just please go through the normal process.
Mary: Julius, there was a concern about FTES? Summer online, what is this going to do to our FTES, the unknowns of fall, what will this do to our FTES? Julius: yes
Julius: Very good concern and that is an ongoing concern that at the cabinet level, we've been struggling with and addressing, attempting to address. We all know that there's a couple of scenarios, one is that students are fatigued and so they choose to sort of check out.
Or we have students who are just not adjusting to this online venue and they see this as just another additional burden and by so doing, they either wait until we go fully back on ground.
And so they may not take a summer class and we also have the reality is that there may be students who
were planning to go to, you know, that private college or that Ivy League institution or that UC and they are a little bit apprehensive.
And so they might choose to stay with their local community college and that's us. So part of the thrust from the cabinet is to look at ways in which we can better
reposition and brand the colleges for the context, post, with COVID pandemic, part of that is to help
our students and our community better understand what our promise programs are promise grants, AB19 grants, what they look like and what they are.
Many of our community members are confused. They know there's a BOGG waiver and there's a California Promise and they each of the colleges have their own
Promise grants from their foundations and it's all over the place. And in case of Moorpark, what seems to be the prevailing understandings Is that Moorpark does not have a promise program, which is not accurate. You know, we actually got the most AB 19 funds for the district.
But part of the challenge that we face is that a lot of folks in our service area,
do not want their students using their funds, using their financial aid early, they want them to sort of differ it to when they go to for your institution.
And so they're not sharing with their students, in some instances, their tax returns so their students can then apply.
Part of the work we need to do is to communicate directly to our service area,
that we do have a promise program. Tell them what it looks like. Tell them how they can access it, and then do very direct kinds of marketing and target marketing and targeted messaging
to our students in our high schools who are looking to transfer to our institutions, do targeted messaging to their parents and to their adult support systems, but also going into the community.
and doing outreach in a very cogent way that speaks to the promise program. So that's one way in which we can try and help to address our FTES.
The other way we
Mary: Can try
Julius: The other one which you can try to address our FTES is through very
strategic and constructed marketing for the College, which really focuses on identifying student populations that may not want to come back,
identifying individuals who want to take online, complete their degrees online,
looking at adult learners and how we can still pitch what we currently have to those populations, all of that working together as a way for us to attempt to address our FTEs, we are concerned that we will see a drop
in the summer and in the fall and part of that is the reason why we need to continue
our outreach efforts, even though we are now exclusively, almost exclusively, online with all of these, whether we continue to reach out and that's another way in which we can use to workers or employees period, who are underemployed.
I guess yeah and use them to get the message out to our community.
Mary: Thank you. Julius. I was also got a note to remind the faculty and staff,
that there's Zoom-bombing information on the DE support website. I know a few of you were a little discouraged last week with some Zoom-bobbing
experiences, there's some things that we can do to try to deal with that. Also, this week there's going to be a Confer-Zoom and Canvas training for classified and managers.
So just let people know so they can take advantage of that.
Anything else? We've got we're winding up here on our..
Jennifer: Couple things, Mary, if I can jump on?
There were a couple of questions that came up. One question was about, What do I do if I have specific
very specific like lab equipment or a specific, you know "in my facility," "How do I clean it?," "How do I disinfect it?." I don't know, Mary. If you have any direction I was going to, you know, have them, I would say.
Mary: Send me
I'll contact them. Jennifer: Okay. All right. Contact Mary on those.
And then the other, the other question or observation is that, you know, that we have a lot of community people that are coming on campus, you know, walking their dogs, walking around, you know, are we, do we allow that?
You know, that's one of the challenges we have
on our campus is that we have a very, very large beautiful facility that the community, it's beautiful, I mean, who wouldn't want to be on our campus.
Unfortunately, we don't have fencing, we have no way of keeping people off of our campus. So, and very few, you know, Police that can sort of chase people away. So I don't know, did you, want to say something in addition to that, Mary?
Mary: Just, I would say, you know, try to encourage people to be safe, be kind and be safe.
Julius: I do think we can also use this as an opportunity to emphasize the fact that we are a college in the community.
I know that it may not be popular if folks want us to chase the folks with their dogs off campus so they don't liter.
I understand that, but I think this might be an opportunity. So at some point in the near future, we will need to go for a bond.
And I think if you can remind people that while there were, you know, cooped up in their homes during the COVID pandemic they were able to walk on that campus and enjoy the beautiful grounds. And lastly, to support this college
I think that we need to look at look at it from that angle as well. So the optics matter.
Mary: Thank you, Julius. Thank you all for coming and joining us today. I can't believe what a great turnout, we had today.
I know everyone's either busy or trying to Spring Break, whichever you're doing, but we do, all of us, and all of our students, thank you for all you've done and I know Julius is going to address you again next week, correct?
Julius: Yes, we'll again, we'll do this next Monday, same time, same bat station.
Mary: See you all then, bye.